MCA Launches Revised Form MGT-7 Effective July 14, 2025

Introduction

Starting July 14, 2025, the Ministry of Corporate Affairs (MCA) will launch the

revised MGT-7 form on the MCA V3 portal for filing the annual returns for the

financial period ending by 31 March 2025. Several updates have been announced to

restructure the compliance and data accuracy. All Stakeholders and Company

Secretaries must adapt themselves to the forthcoming revisions, ensuring seamless

transparency and data integrity. In this blog, we’ll discuss the key updates, reporting

formats, and additional attachments to the revised MGT-7.

Key Updates

1. Reporting the list of Shareholders and Debenture Holders

To streamline the data accuracy, Companies will be enabled to list their shareholders

and debenture holders in an Excel template, which can be downloaded for reporting

• Users must fill out the relevant details and submit them within the form

• Likewise, these processes follow the PAS-3 filing correspondingly

2. Introduction of Shareholders’ Demographics

For the shareholders’ demographic profiles, a new section has been included for

reporting gender-wise details of the respective shareholders. This aims to improve

the ownership and operational framework of the company's owners.

3. Mandatory Attachment - Office Photographs

To authenticate the office location, the Ministry of Corporate Affairs (MCA)

mandates the attachment of office photographs as per the requirements in section

12, which aligns with the existing requirement under INC-22.

4. Board/Shareholders/Committee Meetings

MCA plans to introduce an Excel template for companies to report their details on

Board, Shareholders, and Committee meetings. The following fields needed to be

filled out

• Date of Meeting

• No. of Meetings held

• Attendance of Directors/Members

5. Filing Company Name and Address as of Financial Year-End 

Users need to record the name and address of the company as of the end of the

financial year. To streamline the accuracy of company information, this initiative

could help reduce the issues that arise between the financial year-end and the filing

date.

6. Beneficial Ownership and Designated Person Details

MCA introduced a new table called “Designated Person” to expand the previous

mandatory disclosures when filing beneficial ownership. The Names of the

designated persons and individuals linked with the company will be accurately

maintained for documentation to the authorities.

7. MGT-8 Linked Form Filing

A notable simplification is that companies are no longer required to upload PDFs of

MGT-8 separately. Instead, MGT-8 will be generated as a linked form within the MCA

system, thereby reducing document uploads and streamlining the filing process.

8. Hybrid Filing (both Online & Offline)

MCA V3 Portal allows users to file the Form MGT-7 either online or offline. Initially,

Offline filings require basic requirements, and advanced details can be included in

the Excel sheet that is downloadable from the portal.

9. Visibility and Data Privacy

To protect the sensitive information, the system-generated PDF of the annual return

restricts the visibility of certain items, similar to PAS-3 filings. This approach aims to

balance both transparency and data privacy issues.

10. Lesser Redundancies

Several repetitive fields have been excluded to ease the filings and user performance

in the newly revised form.

11. Enabled for Companies under CIRP / Liquidation

One of the key revisions in the update is that companies under the Corporate

Insolvency Resolution Process (CIRP) or liquidation can now file Form MGT-7 on the

V3 portal, in compliance with the new regulations.

Steps to follow for Practitioners

1. Guiding the clients on filing the stakeholder details in the Updated Excel

template

2. Review whether the company submits the photograph of the registered office

3. Report the accurate company name and the address as on the financial year

end

4. Assist companies in reporting the designated person's details for beneficial

ownership

5. Notifying companies under insolvency/liquidation to follow the latest

requirements

Conclusion

Company Secretaries play a vital role in managing clients and other stakeholders to

facilitate better digital modernization. This latest notification could ease the process

involved in filing the forms and ensure greater efficiency and transparency. Planning

to consult an auditor? PNPC Global offers a comprehensive range of services,

including Company Incorporations, MCA compliance, GST registrations, ITR filing,

and financial consultation.